EPF Form 11 - How to Fill Form 11 and Key Points for EPF Form 11

When you join a new job in India and your employer is covered under the Employees’ Provident Fund Organisation (EPFO) scheme, one of the important documents you’ll fill out is Form 11. This form might seem routine, but it has significant implications for your retirement savings, continuity of your provident fund and pension benefits.

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What is EPF Form 11?

Form 11 (also called the “Composite Declaration Form – 11”) is a self-declaration form that an employee must complete when joining an establishment where the Employee Provident Fund (EPF) and/or Employees Pension Scheme (EPS) is applicable.

Through this form, you declare whether you were a member of the EPF or EPS earlier, provide your UAN (Universal Account Number) if you have one, give details of any previous PF account(s), and allow for automatic transfer of your old PF account to your new employer’s account (in many cases).

It helps your employer and EPFO determine how to treat your membership (fresh member vs existing member) and ensures your contributions are properly linked.

Who needs to fill Form 11 & when?

• A new employee joining an organisation covered under the EPF Act, 1952 must fill it at the time of joining.
• An existing EPF member who is switching jobs must also fill Form 11 with their new employer so that transfer of account (via UAN) can happen smoothly.
• Even if you were not previously a member (for example salary over ₹15,000 and employer opted you out of EPF) you may still need to declare your status via this form.

You should fill and submit it soon after joining, usually within the onboarding period defined by the employer or EPFO guidelines. The employer should upload your details to the UAN portal within 25 days of the month end.

Key Sections & How to Fill Form 11

Below is a step-by-step breakdown of the major sections of Form 11 and what you need to enter.

1. Personal Information

• Name of member, Father’s/Husband’s name (as applicable)
• Date of Birth, Gender (Male/Female/Transgender)
• Marital Status, Email ID, Mobile Number

2. Membership Declaration (EPF & EPS)

• “Whether earlier a member of Employee Provident Fund Scheme, 1952?” (Yes/No)
• “Whether earlier a member of Employee Pension Scheme, 1995?” (Yes/No)

If you answer “Yes” to either, you must provide additional details:

• UAN or Universal PF Account number of previous employment
• Previous PF Member ID, Date of exit from previous job (DD/MM/YYYY)
• Scheme Certificate number (if any), Pension Payment Order (PPO) number if issued.

3. KYC & Bank Details

• Bank account number, IFSC code of branch.
• Aadhaar number, PAN (if available).

4. Undertaking by Employee

• A declaration that the above information is true, you authorise Aadhaar / e-KYC linking and transfer of previous fund details (if applicable).

5. Declaration by Present Employer

• Employer must fill date of joining, PF member ID assigned, UAN number, verify KYC details uploaded etc.

Key Points & Mistakes to Avoid

• Ensure your UAN is active and does not lead to a new one unnecessarily.
• Be correct regarding whether you were earlier member of EPS/EPF. Many mistakes arise when salary or eligibility under EPS is misunderstood.
• Fill accurate previous employment exit date and PF account number to allow transfer. Inaccurate data can delay or block transfer.
• Always attach/self-attest KYC documents (bank account proof, Aadhaar, PAN) as needed by your employer.
• If you are an international worker or a foreign national, there are additional fields (passport number, country of origin etc).
• As an employee, you should keep a copy of the submitted Form 11. The employer must upload data within specified time—check that your details reflect on UAN portal.
• Remember: An incorrect entry here may affect your PF continuity, pension rights (EPS) and may result in multiple UANs or missing transfer of benefits. Early correction saves time.

Summary

Form 11 is more than just another HR form it plays a key role in ensuring your EPF/EPS membership is correctly recorded, your previous service is tracked, and your retirement savings stay seamless when you change jobs. Filling it carefully, submitting promptly, and keeping your own copy will help avoid delays or issues later. If you are joining a new job, give this form the attention it deserves it may save complications in the long run.